The Do's & Don'ts of Records Retention and Destruction

The organization has amassed a jumble of records and files — both paper and electronic — that needs to be managed and maintained. With so much information, how do you know which documents, files and records to keep, which to destroy and how long to keep them?

The process of organizing, storing, archiving and destroying critical HR documents can feel overwhelming. Not only is it important to know what information is stored and where, it’s essential that your records management program keeps you in compliance with government regulations. One misstep can put your organization at risk for legal trouble, fines or even litigation. Do your employees know your procedure for file maintenance?

Don’t spend another day digging through packed file cabinets, CDs or outdated hard drives. Build a records management system that simplifies access to key information and keeps you legally compliant.

This power-packed, one-hour event delivers the essentials and provides practical strategies. Learn how to create a retention and destruction process that saves time and effort while staying compliant. You’ll discover how to:

• Organize paper and electronic records for faster, easier access
• Ask the right questions to evaluate record importance and sensitivity
• Create policies for email, IM, web content and more
• Identify government resources that support compliance
• Understand the differences between managing paper vs. digital files
• Know when keeping too much becomes a liability

This webinar will give you a crash course on how to build and maintain a compliant HR records program. Learn how to stay current, train employees and protect your organization from unnecessary risk.

The Dos and Don’ts of Records Retention and Destruction will give you the tools to manage your documents with confidence, minimize legal exposure and stay organized.

• How to determine record importance and sensitivity
• Guidelines for access, retrieval and storage of both paper and electronic files
• The dos and don'ts of disposal
• The lifecycle of a record — how to determine a record's retention and storage period
• Why email, voicemail and IMs may qualify as records
• Safeguards for web content — including blogs, cookies and more — and how it may affect security of information
• The risks of removable media and the benefits of monitoring copy, scanner and fax use
• And much more!

Human resources professionals, small business owners and any employee responsible for developing and/or maintaining an effective HR records retention, access and destruction program.